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Division Official Language

Progressive use of official language Hindi

As per the instructions issued from time to time by the Department of Official Language, Ministry of Home Affairs, Department of Fertilizers is making constant endeavour for implementing the Official Language Policy of the Union. The work pertaining to the progressive use of Hindi in the Department, its attached office and 09 PSUs is under the administrative control of Joint Secretary (PS).  For his assistance, posts of two Deputy Directors (OL), two Assistant Directors (OL), three Senior Translation Officers & one Junior Translation officer are created.  Department of Fertilizers continued its efforts towards greater use of Hindi in official work during 2020-2021 keeping in view the Annual Programme issued by the Department of Official Language, Ministry of Home Affairs for implementation of the Official language policy of the Union.

All the 270 Computers (PCs) in the Department are equipped with unicode bilingual facility. Efforts are being made to promote the use of Hindi in the correspondence. All officers/employees of the Department are having working knowledge of Hindi. Besides, a number of effective measures have been taken for the promotion of progressive use of Hindi in the Department, its attached office of FICC and PSUs under its administrative control. Details of these measures are summarized below :-

Implementation of Section 3(3) of the Official Language Act.

In pursuance of the official language policy of the Govt. of India, all documents covered under section 3(3) of the Official Language Act, 1963 are being issued both in Hindi and English. In order to ensure correspondence in Hindi to Central Government offices located in Region ‘A’, ‘B’ and ‘C’, action plan based on the checkpoints identified in the Department has been prepared to ensure compliance of the official language policy. All the letters received in Hindi are invariably replied to in Hindi. Efforts are also being made to reply the letters in Hindi which are received in English from region ‘A’ & ‘B’.  Efforts to increase the original correspondence in Hindi with the state governments are also being made.

Hindi Training

The Department prepares a time bound programme to impart in-service training to all its officers/employees who do not possess working knowledge of Hindi/Hindi Stenography/Hindi Typing. Four stenographers of the department are yet to be imparted Hindi stenography training. They will be nominated for the training in near future.

Reports relating to Official Language, Hindi

The quarterly/Annual Reports were prepared and sent to the Department of Official Language and above reports received from the PSUs/office under the administrative control of the Department were reviewed.

Annual Programme
Annual Programme issued by Department of Official Language for the year 2020-21 was received and circulated to its sections and PSUs/office under the administrative control of the Department.

Official Language Implementation Committee (OLIC)

An Official Language Implementation Committee (OLIC) has been constituted under the chairmanship of Joint Secretary (Adm.) in the Department. This committee regularly reviews the progress made in the use of Hindi in the Department and its attached office FICC and 09 PSUs on quarterly basis. It gives appropriate suggestions and recommends measures to be taken for the effective implementation of the official language policy.

Hindi Salahkar Samiti

With a view to render advice for effective implementation of the official language policy of the Government, reconstruction of the Hindi Salahkar Samiti (Hindi Advisory Committee) of the Ministry of Chemicals and Fertilizers, which is the joint committee of the Department of Petrochemicals, Department of Pharmaceuticals and the Department of Fertilizers, is under process.

Incentive Scheme for original noting/drafting work in Hindi

The incentive scheme for noting/drafting in Hindi introduced by the Department of Official Language is continued. This scheme carries two first prizes of 5000/- each, three second prizes of 3000/- each and five third prizes of 2000/- each. Prizes were given to total 3 (Three) participants.  

Cash prize scheme for dictation in Hindi
An incentive scheme for officers for giving dictation in Hindi is in operation in the Department. Under this scheme, there is a provision of two cash prizes of 5000/- each (one for Hindi speaking and other for Non-Hindi speaking).

Hindi Day/Hindi Fortnight

In order to encourage the use of Hindi in official work amongst officers/employees of the Department, the messages from Hon’ble Home Minister and Hon’ble Cabinet Secretary were circulated among the officers/employees of the Department and all PSUs under the administrative control of the Department.  During the Hindi fortnight, which was organized in the Department from 11th September, 2020 to 25th September, 2020, various competitions such as Hindi Essay writing, Hindi typing, short extempore speech in Hindi, noting and drafting in Hindi (separately for Hindi and non-Hindi speaking employees) General Knowledge and Rajbhasha Prashnottary in Hindi were organized. Officers/employees took part very enthusiastically in these competitions and 35 officers/employees won prizes. Prizes have been distributed by Hon’ble, Secretary (F).

Hindi Workshops    

During the year, 02 Hindi workshops, one for US to Director level officers and the other for Section Officers/PSs/Assistant Section officers/DEO’s, were organized in the Department to overcome the hesitation of working in Hindi and encourage the officials to do their more and more work in Hindi. 26 officers/employees participated in these workshops.

Inspections regarding progressive use of Hindi

In order to oversee the implementation of the official language all sections of the department and 8 offices/units of different PSUs were inspected by the Assistant Director (OL) of the Department of Fertilizers.