d) On the basis of (a) above, the office of FICC/FA wing will release admissible 80% 'on account' payment directly to the manufacturers/importers. Balance 20% payment will be released on submission of claims in proforma 'D' which shall be finalized after receipt of verification of claims in proforma 'B' enclosed with this letter from the State Governments and Union Territory Administrations. In case of SSP manufacturers, "on account" payment of 80% will be made to Public Limited companies only on the basis of Statutory Auditor's certification regarding sale of the fertilisers. For others, payment of concession will be made only after receipt of verification reports from the State Governments/ Union Territories.

e) All claims in proforma 'C' & 'D' besides proforma 'A' must be signed by the Chief Executive or his authorised signatory. The authorised signatory should be of the rank of General Manager or Head of Finance Deptt. or holding equivalent post of the

company. The attested signatures of the authorised signatory must be sent to the office of FICC/ FA wing initially immediately before any payment is released and also at the starting of each financial year. There should be only one authorised signatory for each company. Two copies of three specimen signatures of authorised signatory, duly attested by the Chief Executive of the company, should be sent in the card form used in banks affixing the official seal.

f) Recoveries/credits, if any, subsequent to change in rate of concession from the manufacturers/importers shall have to be deposited by Account Payee Cheque or Demand Draft drawn in favour of Pay & Accounts Office, Department of Fertilisers through the office of FICC/FA wing within 15 days from the date of notification of revised concession rates. In case payment is not made by manufacturers/importers within 15 days, penal interest @ 2.5% over and above the ruling bank rate on working capital loans will be recovered on the amount so received in excess from the 16th day till the credit is afforded.

g) All payments shall be made by credit to State Bank of Patiala, Shastri Bhawan, New Delhi for which all manufacturing units/importers are required to open an account with the bank. The account number shall be indicated on the body of the claim in the manner - "Mode of Payment - By crediting in Current Account with State Bank of Patiala, Shastri Bhawan, New Delhi." ( Details will be intimated shortly)

4. Documentation/submission of records

a) General
The manufacturers/importers shall be required to furnish the following documents for the year while filing the first claim:

(i) Undertaking in prescribed proforma
(ii) Copy of Registration Certificate under F(C)O
(iii) Copy of Audited Annual account of the previous year